7 Things You Need To Know About Applicant Tracking Systems

Last updated on April 27th, 2022 at 07:23 am

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A modern Applicant Tracking System can help companies keep track of and streamline their recruitment process.

Firstly, what’s an applicant tracking system? An applicant tracking system software may be software that permits you to interact and manage candidates, bringing them along with the method more efficiently, saving you time and administration. There are various sorts of applicant tracking systems, they will be cloud-based and have different features counting on the sort. They also vary in size and thus suit all business types.

Companies that haven’t leveraged the features an honest ATS has got to offer are bound to miss out on quality candidates and overspend on recruitment. Below we’ve outlined a number of the telltale signs it is time to update your ATS before you get left behind by the competition.

You believe spreadsheets and your email inbox

Recruiting is hard. It’s even tougher when you’re managing all of the various processes through emails, excel spreadsheets and a mountain of folders.

Depending on how you source your candidates the typical job opening can receive many applicants. That’s a fantastic amount of knowledge to manually manage which isn’t even the ultimate stage.

Once you’ve received these applications you want to work collaboratively together with your colleagues and confirm you’re all on an equivalent page when it involves hiring the right candidate.

That seems like tons of labor and within the modern age of technology, it’s unnecessary too. Even the foremost basic of ATS’s will assist you to organize these applications during a centralized system.

You’re dalliance on admin

If you discover yourself spending upwards of 10 hours per week on admin, stop. This is often a time that does not get to be wasted and maybe put into another area of the business.

An ATS can automate most administrative tasks and prevent hours hebdomadally. Tasks like sending emails, pre-screening and scheduling interviews are often done at the touch of a button. Our ATS has seen a 60% decrease in time wasted on recruitment admin.

You’re not receiving enough applications

So you’ve got your ATS and you’re saving time and money on hiring. Your entire process is streamlined but you are not getting an outsized number of candidates into the pipeline. What might be the problem?

As great as your ATS could seem to you, it can sometimes not be an excellent experience for an applicant. Some ATS require candidates to finish long application forms or create user accounts. This might be the rationale you’ve got a high drop off rate.

Try applying to at least one of your own jobs and review the appliance process. If your application has got to undergo multiple pages to submit their application you’ll almost guarantee they’ll close the tab.

Indeed found that 42% of individuals applying for jobs don’t complete applications if they take too long. Once quarter-hour has elapsed candidate drop off is going to be high.

Your reports are non-existent

One of the simplest features of honest ATS is the reporting feature. Knowing where your quality applicants are coming from is important to delegating resources for future hires. Albeit this is often probably one among the foremost important features, many ATS’s don’t deliver. If you simply have access to your candidate’s demographics but not what recruiting channel they came from, it is time to upgrade your ATS.

When finding a replacement ATS make certain to select one where you’ll analyses whether your candidates came from social media, a free or paid job board or workplace etc. Once you recognize which channel provides you with the simplest candidate you’ll cut the channels that are burning money.

Your time to rent is long

As I’m sure you’re aware by now, your ATS should assist you with automating admin tasks to extend ROI. If it’s doing these tasks correctly you ought to have an efficient end-to-end hiring process.

‍Not only should it help with automation but it should generate an outsized candidate pool from a spread of sources to erupt a customizable workflow. Time to rent is a crucial metric to stay in mind when evaluating your ATS.

Your hiring team is growing

Great, your team has expanded! Now it is time to ascertain if your current tools are still working for you and your team. As a team your ATS should offer the power to everyone creates a user account and have access to:

  • Screening candidates
  • Posting roles
  • Emailing candidates
  • Scheduling interviews

If your team has become quite large or you’re continuously growing we’d recommend trying to find an ATS that does not charge per user to stay costs down.

You’re hiring targets have changed

If you are a smaller company or don’t hire fairly often you should not have a drag finding an applicant tracking software (ATS) that will work for you and your targets. However, if you propose increasing hiring targets within the future do look out for an ATS that has the features you will need or gives you the chance to upgrade your plan. Most ATS’s work on a SAAS model and if you’re hiring needs to change you’ll change your decision to hit those new targets.

Some Applicant Tracking Systemsare:

  • Job posting to multiple channels
  • Automated pre-screening
  • Automated emailing & scheduling
  • A strong careers page
  • Worthwhile reports

Considering a change or investment in an applicant tracking system? The recruitment software company that desires to form your hiring process faster, easier and stress-free.

Our AI technology can greatly reduce your recruitment admin, time, and costs by scoring and filtering your CVs, scheduling your interviews, and sending your candidate’s automated email and all updates. We’ll also post your job descriptions across 20+ recruitment channels to make sure that you simply never miss the simplest candidates.

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